Meeting Minutes

ADMC Student Absence - Meeting Report

Customer Name                    ADMC College

Basic Information

Date of Meeting                     18th Dec 2012
1630-1700

Description/Purpose         Discuss the solutions that been provided by both students and academic services with regards to decreasing the rate of absence of students in the ADMC college in future. Also preparing all the documents and information to present to the higher management and to give them all proposed solutions from academic services perspective along with students' points of view to take an action which will prevent this problem.

Chairman                               Abdulla Abdulrahman

Academic Services                    
Representative (secretary)     Asaad Awad

Students Representative       Farah Abdulrahman

Location                                 ADMC Premises – Abu Dhabi

T003

Summary of Meeting: minutes

Points Discussed/Highlighted

The Chairman called the meeting to order at 1630

Attendees’ issues – many of the students studying in the evening classes work during the morning hours. After doing a survey of a fair number of students in our college, many students complained that the main reason that many students arrive late to class during the afternoon/evening shift is due to their morning work shift. This is because many students are not given the approval to leave their work premises on time as most of them are not as lucky as the rest of their fellow colleagues. The rest of the students complained that the other obstacle is our  student parking lot as its has been designed specifically to give the students a hard time in traveling between lanes, not forgetting students violating the parking rules by parking their cars in the wrong parking areas which adds to the misery to our law-abiding students. Other students mentioned that due to their work in oil fields or chemical industries, they need to get back home and take a shower before coming to college which usually delays their arriving by 45 minutes.

Student/Academic Service Recommendations 

1. We got various interesting ideas about recommendations varying from changing the timings of afternoon/evening classes by adding 30 to 45 minutes on the 1^st class starting at 3.00 rather than the 2:20 which has been the system in this college for the past 9 years.

2. Automated finger-mapping machines which take the exact attendees’ time of arrival to each class by placing their fingers in the machine rather than the teacher taking the attendance himself, therefore the student will know that this is an automated monitored system and there won’t be any manipulation.

3. Entertainment for students by building squash, tennis, badminton courts in order to make the students enjoy their time if they have any long breaks between classes rather than leaving the college premises and coming back which might get them late due to traffic or finding parking in college.

4. To provide the Academic Services and higher management with the budget required with regards to the automated machines and recreational facilities and a study on how this solution will effectively decrease the absence of students in the future. 

The Chairman thanked the meeting and closed proceedings at 1700.